Notice of Annual General Meeting
APRIL 27, 2024
KC South Hockey Association
The meeting will be held as follows:
Date: April 27, 2024
Time: 5:00 pm
Location: Greenfield Community Hall (3803 114 Street NW)
Registration Link: KC South AGM (TBA)
In accordance with the Bylaws of the Association, notice of the Annual General Meeting is being provided to the Association’s membership with a minimum of 30 days’ notice. The purposes of the Annual General Meeting are to:
- Review the highlights of the 2023-2024 season.
- Approve the annual financial statements for 2023-2024, and to approve the appointment of auditors for the upcoming year.
- Provide updates to the membership of new initiatives and changes for the 2023-2024 season.
- Provide an open forum for members to ask questions of the Board of Directors.
- Elect members to the Board of Directors for the 2024-2025 season.
Details of the above are as follows:
Approval of the Annual Financial Statements
The annual financial statements of the Association for the year 2023-2024 will be presented at the meeting for approval.
If you have questions that you would like for a board member to address at the Annual General Meeting, it is strongly encouraged for you to email those questions before April 20th to the Association’s Secretary at firstname.lastname@example.org. Questions submitted in advance of the meeting will receive the benefit of a considered response that will be provided to all members. Questions will also be taken from the floor at the Annual General Meeting.
Election of Directors
All elected positions on the Association’s Board of Directors are generally open for election on an annual basis. The exceptions to this are the roles of President, Registrar, and Treasurer, which are elected for two-year terms.
The following positions will be elected at the Annual General Meeting:
- VP Hockey Operations
- Communications Director
- Fund Raising/Teddy Bear Toss Coordinator
- Casino/ Bingo Director
- U13 Director
- U11 Director
- U9 Director
- U7 - Junior & Senior Timbits Director
- Ice Allocator
- Equipment Director
- Tournament Director
Details of what each position entails can be found on the Association’s website under the link for the Bylaws here: https://www.knightshockey.ca/bylaws/. Bylaws 31-43 detail the responsibilities of each position.
Nominations will be accepted until 11:59 pm on Tuesday, April 16th, 2024 by e-mailing them to the Association’s Secretary at email@example.com. Self-nominations are acceptable and encouraged. The list of pre-nominated candidates will be emailed to the membership of the Association one week prior to the Annual General Meeting on Saturday April 27th, 2024.
Pursuant to the Bylaws of the Association, nominations for board positions will also be taken from the floor during the meeting. Our strong preference, however, is for candidates to indicate their intention to stand for a position at least one week prior to the Annual General Meeting.
If you are interested in becoming more involved with the Association, but do not feel quite ready to join the board, we encourage you to email the Secretary at firstname.lastname@example.org to indicate this intention as well. The Association’s Bylaws allow for Assistant positions to the board positions, so this is one way of possibly easing into a board position in the future.