Notice of Annual General Meeting

APRIL 26, 2025

 KC South Hockey Association

The meeting will be held as follows:

Date:                           April 26, 2025

Time:                           6:30 pm

Location:                    Greenfield Community Hall (3803 114 Street NW)

Registration Link:    RSVP HERE

In accordance with the Bylaws of the Association, notice of the Annual General Meeting is being provided to the Association’s membership with a minimum of 30 days’ notice.  The purposes of the Annual General Meeting are to:

  • Review the highlights of the 2024-2025 season.
  • Approve the annual financial statements for 2024-2025, and to approve the appointment of auditors for the upcoming year.
  • Provide updates to the membership of new initiatives and changes for the 2025-2026 season.
  • Provide an open forum for members to ask questions of the Board of Directors.
  • Elect members to the Board of Directors for the 2025-2026 season.

Details of the above are as follows:

Approval of the Annual Financial Statements

The annual financial statements of the Association for the year 2024-2025 will be presented at the meeting for approval.

Open Forum

If you have questions that you would like for a board member to address at the Annual General Meeting, it is strongly encouraged for you to email those questions before April 20th to the Association’s Secretary at secretary@kcsouthhockey.ca.  Questions submitted in advance of the meeting will receive the benefit of a considered response that will be provided to all members.  Questions will also be taken from the floor at the Annual General Meeting.

Election of Directors

All elected positions on the Association’s Board of Directors are generally open for election on an annual basis.  The exceptions to this are the roles of President, Registrar, and Treasurer, which are elected for two-year terms.

The following positions will be elected at the Annual General Meeting:

1 Year Term (May 2025- April 2026)

U7 Director

U9 Director

U11 Director

U13 Director

U15 Director

Communications Director

Equipment Director

Secretary

Casino & Fundraising Director

Bingo Director

Apparel Director

2 Year Term (May 2025 – April 2027)

Vice President Hockey Ops

Vice President – Admin (Registrar)

Ice Allocator

Details of what each position entails can be found on the Association’s website under the link for the Bylaws here:

KC South Bylaws.

Nominations will be accepted until 11:59 pm on Friday April 18, 2025 by completing the form here.

Nomination Form

Self-nominations are acceptable and encouraged.  The list of pre-nominated candidates will be emailed to the membership of the Association one week prior to the Annual General Meeting on Saturday April 26th, 2025.

Pursuant to the Bylaws of the Association, nominations for board positions will also be taken from the floor during the meeting.  Our strong preference, however, is for candidates to indicate their intention to stand for a position at least one week prior to the Annual General Meeting.

If you are interested in becoming more involved with the Association, but do not feel quite ready to join the board, we encourage you to email the Secretary at secretary@kcsouthhockey.ca to indicate this intention as well.  The Association’s Bylaws allow for Assistant positions to the board positions, so this is one way of possibly easing into a board position in the future.

24/25 Bring a Friend Program

If a 23/24 Registered player refers a new player to KC South and they  successfully register for the 2024-2025 Season, you will be eligible for a registration credit for yourself.

Timbits – $25

U9  & U11 – $50

U13 & U15 – $75